How do you document business processes quickly?
Build the map from what already exists instead of interviewing everyone. Your documents, transcripts, and wiki pages describe most of the work; recording someone doing the job once covers the rest. A working map in days, kept current because it is generated, not drawn.
What it costs to leave unsolved
Every change starts by rediscovering how things work
New leaders lose their first quarter to tribal knowledge
Delay hides in handoffs, and nobody can say why
Hand-drawn diagrams are stale before they are finished
Why has nobody fixed this already?
Seeing how work actually happens has always cost more than it returned: months of interviews, consultant decks that are stale on delivery, or process-mining tools that need system event logs most organisations do not have. So the picture never gets built, and the cost stays invisible.
How Valstra solves it
Omni provides the platform capabilities; Valstra's experts make the change stick inside your organisation.
Generate the map from what you have
Omni reads documents, meeting transcripts, and Confluence pages and turns them into structured, interactive process maps: steps, decisions, actors, systems, and data objects, placed automatically.
Process intelligenceCapture the undocumented by doing the job once
The Process Recorder captures a process as someone performs it: clicks, screenshots, and notes, with no integration and no IT project. Omni turns the capture into a procedure or a process model.
Process intelligenceTrust the gaps, not guesses
Gap analysis flags dead ends, missing owners, and unverified systems for you to resolve. The model reports what your sources did not say instead of inventing detail to cover it.
Process intelligenceWhat to expect
The four things worth knowing before you talk to any vendor, answered for this one.
What we need from you to start
Whatever you already have: documents, process notes, meeting transcripts, wiki pages. Polished process maps are not required, and neither are system event logs.
Who is involved, and for how long
A sponsor to set the goal, plus short sessions with the people who actually run the work in scope. Hours a week from a handful of people, not a seconded team.
Time to the first useful output
A working model of the in-scope processes within days of starting, generated from your material and refined with your team.
Project or permanent programme?
It starts as a scoped engagement with an end date. The model stays yours and stays current because it is generated, not drawn, so keeping it alive is an operating habit, not a second project.
Wondering how far to trust AI-generated answers about your business? Read how we constrain the AI.
Common questions
Do we need system event logs or instrumented systems?
No. Omni builds process intelligence from documents, transcripts, wiki pages, and observed work, not from event logs. That is the difference from process-mining tools, which need instrumented systems most organisations do not have.
How fast can we see the first map?
The first working model of your processes and systems typically lands within days of an engagement starting, generated from material you already have.
What if our processes are not documented at all?
Then we capture them by observation: the Process Recorder records someone doing the job once, and Omni turns that capture into a documented procedure or a process model.
More ways teams use Valstra
Design and prove a change before you commit
For CTOs, COOs, and delivery leaders
Stop automating work that should not exist
For transformation and automation leaders
Evidence your controls
For risk, compliance, and security leaders
Understand what you spend and what it returns
For CFOs and FinOps teams
Build your AI operating model
For transformation and strategy leaders